Avoiding Hidden Markups: Why an Independent AV Provider Could Be the Better Option for Corporate Events

When it comes to organizing an event, one of the most important decisions you’ll make is choosing the right audio-visual (AV) provider. While some venues have an in-house AV team, opting for an external vendor such as ChoiceLIVE can often be a smarter choice for making the most of your event budget.

First, make sure to communicate with the venue that you’d like to explore the possibility of working with an outside AV provider.  During the contract phase, be sure to reserve your right to use an outside vendor.  For help with that conversation, check out this article here.

The in-house AV company’s greatest leverage for forcing you to choose them is internet, but don’t worry, we have you covered with that article here.

Now that you know how to use an outside AV provider, and you know how to save on the greatest expense for using an outside partner, here are some of the key benefits of choosing ChoiceLIVE over an in-house AV company:

1. Better value for your budget

In-house AV companies typically have a revenue-sharing agreement with the venue, where they give a portion of their profits back to the venue. As a result, in-house AV companies may have to mark up their prices by as much as 50% just to break even.

By working with ChoiceLIVE, you can avoid these markups and get more value for your budget. ChoiceLIVE offers competitive pricing and can help you maximize your budget to achieve the best possible results for your event.

2. Greater flexibility and customization

In-house AV companies may have limited options when it comes to equipment and setup, as they’re often limited to the resources available on-site. ChoiceLIVE, on the other hand, can offer a wider range of options and can work with you to create a customized experience that aligns with your vision.

For example, while in-house AV companies may only offer basic screens and pipe and drape setups, ChoiceLIVE can provide more creative and dynamic solutions that enhance your event’s atmosphere and engagement. This can include state-of-the-art sound and lighting equipment, custom video walls, or modular set pieces from our friends over at ATOMIC.

AV Provider

3. Expertise and experience

ChoiceLIVE has a team of experienced and knowledgeable professionals who have expertise in event production and AV technology. They can work with you to ensure that your event runs smoothly and meets your objectives.

In-house AV companies may not have the same level of specialized expertise, which can lead to technical difficulties and other issues during your event. With ChoiceLIVE, you can trust that you’re working with a team of experts who can handle any challenges that may arise.

Often, in-house AV companies have a revolving door of every position from project managers, to AV technicians.  If you’re having an annual event, you’ll never know who will be working on your event next year.  With an outside vendor like ChoiceLIVE, we believe that having the same crew of people year over year is crucial to not only your event’s initial success, but the overall improvement from year to year.

4. Reliable and responsive service

ChoiceLIVE is dedicated to providing reliable and responsive service to ensure that your event is a success. We have a team of account managers and project managers who are available to assist you throughout the planning process and during your event.

In-house AV companies may not always prioritize your event, as they may have other obligations within the venue. With ChoiceLIVE, you can rest assured that your event is their top priority.

In conclusion, while in-house AV companies may be a convenient option, working with independent partners can offer you greater flexibility, better value, expertise, and reliable service. By partnering with ChoiceLIVE, you can make the most of your event budget and create a truly memorable experience for your attendees.